Visitors and Vendors

No general visitors are permitted on campus until advised otherwise.

Infection Prevention Measures for Visitors and Vendors at OIST

For Visitors and Vendors:

  • Wear masks, converse in 2 meters distance, wash and disinfect fingers and hands, and disinfect frequently touched surfaces (doorknobs, equipment panels, coffee makers, copy panels, etc.).
  • Bring a portable disinfectant solution. Disinfect before and after entering the room and taking meals. Portable disinfectants can be purchased at a supermarket for approximately 300 yen.
  • Disinfectant solution has a bactericidal effect on the new coronavirus and prevents infection by touching the face, mucous membranes, eyes, etc., with the virus-attached fingers.
  • Limit the number of people in meeting to minimize the risk of spreading the infection.
  • This will minimize the number of close contacts at OIST if the visitor/vendor is found to be infected.
  • Have lunch at a limited area. Avoid using OIST cafés and restaurants. If conversing during meal, avoid face-to-face conversations and keep a distance of 2 meters. Wear a mask when conversing during meal.
  • There have been many reports of infections during meal conversations. Wear a mask during conversation after meals. In addition, many clusters are occurring at meetings that include drinking in large numbers.
  • Measure body temperature and record symptoms daily. If cold symptoms such as fever or cough is present, do not enter OIST main campus.

For Requester:

  • Keep record of the visitor's/vendor’s actions and list of the people who were in contact with the visitor/vendor.
  • Report to ERC/Doctor with above information if the visitor/visitor was later found to be infected.

Guideline for PCR testing to Visitor and Vendor

Applicable period: From January 14, 2021 until State of Emergency is lifted

OIST-PCR test is required for visitors and vendors when the following situations #1 and #2 simultaneously occur while wearing a mask. OIST-PCR test is not required for other situations. Regardless of whether or not OIST-PCR test is taken, it is required to take thorough measures to prevent infection shown in the attachment.

  1. Visitor or vendor comes from an area declared as State of Emergency.
  2. Visitors or vendor works together at OIST with faculty/staff/students within short distance of 2 meters in the same room for:
    • continuous and long hours (2 hours per day), and
    • more than 3 days.

Applicable example:
During the State of Emergency, an equipment supplier from Tokyo will visit OIST to give lectures to faculty and staff about equipment handling for 2 hours per day for 3 days inside the laboratory.

If in above conditions, the visitor or vendor must take the OIST-PCR test twice.

Inform the visitor or vendor that if the test result is positive, they will be required to undergo an administrative test. They may be hospitalized and remain in Okinawa during the treatment.

 If only #1 is applied, instruct the visitor or vendor to take a private PCR test in the area where the State of Emergency was declared and email a negative certificate to ERC.

Emergency Response Coordinator & Manager of Occupational Health and Safety
Koji Fukuoka PhD